Managing Spam Email
Spam is the electronic version of “junk mail.” The term spam refers to unsolicited, often unwanted, email messages. Spam does not necessarily contain viruses – valid messages from legitimate sources could fall into this category.
How can you reduce the amount of spam?
Be careful about releasing your email address – think twice before you respond to any request for your email address, on the web, verbally, or on paper. Spammers can harvest any email address posted on a website. If you give your email address to a company, that information is often entered into a database so that customer information and preferences can be tracked. If these email databases are sold to or shared with other companies, you can receive email that you didn’t request.
Be aware of options selected by default – when you sign up for some online accounts or services, there may be a section that provides you with the option to receive email about other products and services. Sometimes there are options selected by default, so if you do not deselect them, you could begin to receive email from those lists as well.
Use filters or spam tagging – many email programs offer filtering capabilities that allow you to block certain addresses or to allow only email from addresses on your contact list. Many ISPs also offer spam tagging services that allow the user the option to review suspected spam messages before they are deleted. Spam tagging can be useful in conjunction with filtering capabilities provided by many email programs.
Report messages as spam – most email clients offer an option to report a message as spam or junk. If your email client has that option, take advantage of it. Reporting messages as spam or junk helps to train the mail filter so that the messages aren’t delivered to your inbox. However, check your junk or spam folders occasionally to look for legitimate messages that were incorrectly classified as spam.
Don’t follow links in spam messages – some spam relies on generators that try variations of email addresses at certain domains. If you click a link within an email message or reply to a certain address, you are just confirming that your email address is valid. Unwanted messages that offer an “unsubscribe” option are particularly tempting, but this is often just a method for collecting valid addresses that are then targeted for other spam.
Disable the automatic downloading of graphics in HTML mail – many spammers send HTML mail with a linked graphic file that is then used to track who opens the mail message. When your mail client downloads the graphic from their web server, the spammers know you’ve opened the message. Disabling HTML mail entirely and viewing messages in plain text also prevents this problem.
Consider opening an additional email account – many domains offer free email accounts. If you frequently submit your email address (for online shopping, signing up for services, or including it on something like a comment card), you may want to have a secondary email account to protect your primary email account from any spam that could be generated. You could also use this secondary account when posting to public mailing lists, social networking sites, blogs, and web forums. If the account start to fill up with spam, you can get rid of it and open a different one.
Use privacy settings on social networking sites – social networking sites typically allow you to choose who has access to see your email address. Consider hiding your email account or changing the settings so that only a small group of people that you trust are able to see your address. Know that when you use applications on these sites, you may be granting permission for them to access your personal information. So, be cautious about which applications you choose to use.
Don’t spam other people – be a responsible and considerate user. Some people consider email forwards a type of spam, so be selective with the messages you redistribute. Don’t forward every message to everyone in your address book, and if recipients ask that you not forward messages to them, respect their requests.
Source of Information
Information taken from the US Computer Emergency Readiness Team (US-CERT) website “Security Tip –Reducing Spam”.